1. What is a USPS nonprofit mailing permit?

A USPS nonprofit mailing permit allows qualified nonprofit organizations to mail at reduced postage rates, often referred to as Nonprofit Marketing Mail rates. These rates are lower than standard Marketing Mail and can significantly reduce your mailing costs.

2. Who qualifies for nonprofit mailing rates?

To qualify, your organization must generally fall into one of these categories:

• Charitable (501(c)(3) organizations)

• Educational

• Religious

• Scientific

• Veterans

• Fraternal

• Agricultural or Labor

The USPS requires an official authorization before you can mail at nonprofit rates.

3. How do we apply for a USPS nonprofit authorization?

1. Complete PS Form 3624 – Application to Mail at Nonprofit USPS Marketing Mail Prices.

2. Submit the form along with proof of nonprofit status (IRS determination letter or other supporting documents).

3. Once approved, the USPS will issue a Nonprofit Authorization Number linked to a specific Post Office.

4. Do we need a separate permit for every Post Office?

• If you mail from one location, you only need one permit.

• If you mail from multiple locations, you can link your authorization to multiple permits using PS Form 3623.

5. What types of mail qualify for nonprofit rates?

Nonprofit rates apply to USPS Marketing Mail that meets these conditions:

• Must be at least 200 pieces or 50 pounds of mail.

• Can include letters, flats, or small parcels.

• Must comply with USPS content rules (primarily educational, fundraising, or informational; limited advertising).

Important: If the mailing contains content that does not align with nonprofit purposes (e.g., commercial advertising for non-members), standard Marketing Mail rates may apply.

6.  Are there restrictions on what we can mail at nonprofit rates?

Yes. USPS nonprofit mail cannot primarily:

• Promote products or services unrelated to your mission.

• Generate income for non-affiliated businesses.

USPS can reclassify your mailing at standard rates if content violates nonprofit rules.

7.  What does the USPS require for nonprofit mailings?

To mail at nonprofit rates, you must:

1. Use your nonprofit permit imprint or indicia on all pieces.

2. Prepare mail according to USPS presort and addressing requirements.

3. Submit an electronic postage statement via USPS-approved software (or authorize a mail service provider to do it for you).

4. Ensure all pieces are barcoded and machinable, if applicable, to receive the best rates.

8. Do we need to print our nonprofit indicia differently?

Yes, the indicia must clearly indicate “Nonprofit Org” or “Nonprofit Organization” above the permit number.
Example:

objectivec

CopyEdit

NONPROFIT ORG

U.S. POSTAGE PAID

CITY, ST

PERMIT NO. 123

9. What are the benefits of using a professional mail service like Boone Graphics?

We handle all the USPS requirements for you, including:

• Permit management and compliance with USPS regulations.

• Address verification (CASS/NCOA) to ensure deliverability.

• Presorting and barcoding to secure the lowest rates.

• Electronic documentation and USPS acceptance to prevent delays or penalties.

With our experience as a USPS Platinum Mail Service Provider, we help you save on postage and avoid costly mistakes.

10. Can Boone Graphics help us apply for nonprofit status or a permit?

Yes! We can:

• Guide you through the USPS nonprofit authorization process.

• Prepare and submit your forms to the local Post Office.

Set up your permit and get your nonprofit mailings running quickly.